Does your survey response rate seem slow? The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. To activate this for your project, go to External Modules (located in the left-hand column), press View Available Modules, and then click Request Activation. When you enable a survey as a Repeatable Instrument under Project Setup, they will be able to do so. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Surveys can be enabled at any time in development mode. However, the two surveys cannot be linked, which keeps the first survey's data anonymous. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. In the Main Project Settings step at the top, find the button to enable surveys in the project. This guide describes how to make changes to your project once its in production and best practices for making database changes. If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. 2019-2023. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. personally identifiable data and protected health information, Demographics: First Name; Last Name; Gender; Birth Date; Phone; Email, Study Management: Opt-Out; Enrolled in a Study; Last Contact Date, Labs: A1C result; A1C Date; Hemoglobin A1C; Hemoglobin A1C Date. 5. This prevents any accidental code overwriting even if the researcher changes the question. Instead, the best practice is to create two surveys. The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. This feature must be enabled in order to use surveys. Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! Log into REDCap 2. Set up branching logic to only show one of the fields at a time. Although DAGs can be created at any time, it is best to set it up before the project goes live. If you are the project owner, you can lock records of your data so no one else can edit them. Data Access Group ID before the record id, if desired, to . Please note that the REDCap Team does not have access to any statistical packages. Want to add a YouTube video in your project? First, look on the Project Setup tab. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Making changes to a project in production, Your first instrument and the record_id field, Using the online designer vs the data dictionary, Understanding how REDCap labels and codes your data. This website was supported by the National Center for Advancing Translational Sciences, National Institutes of health, Award Number UL1TR002544. In development mode, the Other Functionality tab has a button to erase all data. Make your surveys stand out by making a custom theme in the Survey Settings page. This REDCap module protects a public survey with a CAPTCHA. REDCap now has the Survey UI Tweaks external module available for use: Features include Renaming Buttons, Randomizing Matrix Questions, and Measuring Survey Duration. However, below are some tips that may be useful to you. This is especially true if you are promising a reward (like a gift card) for completing the survey. ", and uses coded values on items such as multiple-choice questions. There's no good alternative for changing a variable name once you've collected data -- you'll either need to you'll either need to stick with the old variable name or be willing to re-import data for that question. Need help? You can use, Do you wish the list of choices was more manageable and user-friendly? If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. record_id dont change or move this variable name, because doing so will delete all of the data in your project. The "code" is the numeric value of the answer choice selected, whichthe database uses to store/interpret the answer choice. g) Records and fields are marked either new, modified, or unmodified. Are you conducting a project that will need a different public survey for different types of participants. The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. This module is especially helpful for those using eConsenting in REDCap. By utilizing field embedding you can insert a text box into a matrix option to allow for more flexibility with matrix fields allowing you to add a write in option. This action tag provides a way to automatically count the number of downloads for either a File Upload field or a Descriptive Field attachment. This is a great way to avoid having to make repetitive variables on your survey (e.g. Use thedata qualitytool to review and fix the incorrect values for calculated fields. This guide describes how to export your projects data from REDCap into Excel or a statistical package, such as SPSS or SAS. However, you do choose to make the record ID field the identifier, you can hash it so that the record ID is an unrecognizable value. You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! To ensure information security, set up a Data Access Group (DAG). You can choose to add this field and click on how to use this for more information. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. As an alternative, consider using an Action Tag to hide the question. REDCaps default configuration doesnt allow for creation of a progress bar, but you can add one using HTML. To assign a record, open the record from Add/Edit Records and click the Choose Action For Record button. A review of REDCap Field Variables and Field Notation . The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. The Study Management form (Figure 3) is used for registry management. This is why we strongly recommend you put your project into Production before collecting data in Production mode, any project changes that could result in data loss require administrative approval. You can use piping to allow subject-specific options in a multiple choice or dropdown field. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. Looking to track changes in your REDCap data and investigate potential data issues? The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. The first step would be to create each field (if needed). This guides describes how to format and apply branching logic, also known as skip logic, to questions using the Online Designer method to build a database in REDCap. By default, this cannot be duplicated. Otherwise, it is best to use Repeating Forms. @NOW captures the current time while @TODAY captures the current date. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. Reports are highly customizable, and can be assigned to be visible to different project members. A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. They can even be printed out and abstracted into REDCap later. If you wish, you can rename the record_id variable name (to something such as study_id or participant_id) as soon as you create the project. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. Are you nervous about trying out certain features in your project after it was put in production? [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. Did you know you can turn a field label into a link? Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? A similar process is in place for Rename Record rights. The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. Remove unvalidated text and notes fields. The technical storage or access that is used exclusively for anonymous statistical purposes. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. One of the most useful rules is H, which looks for incorrect values in calculated fields. However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. See tutorial 7: Surveys for more information. Because of this limitation, you may want to consider copying your project and using the copied version instead. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. Do not post links online unless you want people from around the world to fill out your survey! If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). This is known as a label mismatch error. The figure 2 below shows this relation: Figure 2: All forms for a participant have the same Record ID. It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. The data quality tool is located on the left hand side on the applications panel and can evaluate for missing values and field validation errors, and canrun any custom data quality check of your design. This external module allows you to add tooltips to your Data Entry Forms and Surveys! HTC phones, Galaxy tab etc.? For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. In this example, we piped [first_name] [last_name] into the survey instructions. Don't delete questions or answer choices, or change variable names (see below for more info), 3. How to register for a REDCap account or to change the email or name associated with your account. All integration should be completed in collaboration with the REDCap team. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. The format must follow the pattern @HIDECHOICE='?? Having a progress bar on survey pages can help boost survey response rate. Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. We of course cannot guarantee that all suggestions will result in changes or new features, but survey submissions do all feed into the consortiums exploration and development prioritization list. Do note that M and m are case sensitive for months and minutes respectively. But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. This guide describes REDCaps Project Setup page, which contains the checklist of items to be completed before moving the project into Production (going live). The Registry Toolkit website is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UL1TR002489. 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